Facility Administrator

SECURE is a leading Waste Management and Energy Infrastructure company based in Calgary, Alberta. Our comprehensive infrastructure network spans across western Canada and North Dakota and includes Waste Management Facilities, Industrial Landfills, Pipeline Operations, Metals and Mining, Specialty Chemicals, as well as Energy Infrastructure services such as Blending, Facility Supply, Trading, and Storage.

At SECURE, safety is our top priority. As outlined in our core values, working the SECURE way begins with working safely. Safety is the foundation of our culture—because without safety, nothing else matters.

As a Facility Administrator, you play a vital role in ensuring the smooth, efficient, and professional operation of our facility. This position encompasses a wide range of administrative and service-oriented responsibilities, including office coordination, customer service, accounts receivable and payable, system support, training, and driving continuous improvement initiatives.

You will act as a central point of contact for both internal teams and external clients, delivering high-quality support and fostering a positive experience for all stakeholders. As a key member of the Facility Services team, you will also lead by example mentoring others and upholding SECURE’s core values and principles in every interaction.

The Facility Administration team is a dynamic group of skilled professionals known for their proactive approach and responsiveness in supporting the evolving needs of operations and SECURE. They are committed to delivering efficient, high-quality service that enables seamless day-to-day operations.

The Facility Administrator position is a full-time role based at our South Grande Prairie Landfill. It follows a Monday to Friday schedule, with a standard 40-hour work week.

The responsibilities of the Facility Administrator include, but are not limited to:

• Providing knowledgeable, professional, and courteous customer service to clients and co-workers

• Maintaining a clean and organized office environment, and ensuring adequate inventory of office supplies

• Assisting Operations with the creation and formatting of templates and documents as needed

• Supporting marketing team members as required

• Managing daily ticket entry and troubleshooting ticket-related issues

• Assisting the Lead Administrator with the administration and maintenance of:

  • Accounts Payable (AP)

  • Accounts Receivable (AR)

  • Payroll

• Performing general office administration duties, including:

  • Filing and scanning documents

  • Handling incoming and outgoing mail

  • Updating phone and contact lists

• Supporting the timely completion of all facility month-end reporting requirements and ensuring proper sign-offs are obtained

• Assisting with safety data tracking and reporting

• Performing other administrative tasks and duties as assigned

The successful candidate will have the following qualifications and attributes:

• A certificate or diploma in Administration or Accounting is considered an asset

• Minimum of 1 year of experience in an administrative role

• Proficiency in Microsoft Office applications, including Word, Excel, Access, and Adobe Acrobat

• Strong time management and organizational skills, with the ability to meet tight deadlines and adapt to shifting priorities in a fast-paced environment

• Proven ability to work collaboratively with others, demonstrating excellent teamwork and team-building capabilities

• Dependable with a strong work ethic and attention to detail

• Outstanding communication, interpersonal, and customer service skills

At SECURE, we are committed to fostering growth and continuous improvement—for our employees, customers, partners, and the communities where we operate. Our energetic team is driven by customer needs, and we are passionate about making a meaningful impact.

We recognize and reward our employees' contributions by offering a competitive compensation package designed to attract, retain, and motivate top talent. Our offerings include:

• Competitive industry wages
• Employer-paid benefits, including health, dental, and more
• Health Care Spending Account and Employee Livewell Program
• Employee Savings Plans to support financial well-being
• Opportunities for career progression and professional growth
• A competitive employee referral program
• Industry-leading safety standards ensuring a secure workplace
• Community investment initiatives that make a real difference – Learn more

At SECURE, we believe that diversity is our strength.

Every employee has the right to feel safe, valued, and empowered. We take pride in fostering a respectful and inclusive workplace where everyone has equal access to opportunities, support, and success.

Join us and be part of a team that’s making a difference.